Facility Rental Pricing

Facility Rental Pricing Information

Please note that while the prices listed below are our general cost rates, St. John’s Institute supports/subsidizes arts and cultural programming and education and can also provide flexible rates for new and non-profit organizations. If you feel that your organization fits within these categories, please contact [email protected] for more information.

Photographs of our facility can be found on our Facility Rentals page.

COMMUNITY LOUNGE Capacity: 30 For reception use when combined w/ 1st Floor Gallery booking No charge when combined with 1st Floor Gallery Booking Coffee Table, Couches and Chairs
COMMUNITY OFFICE       Capacity: 8 Desks 496 sq. ft   Office Space is rented on monthly basis $1200 full office           (8 desks) $250 per desk. Desks and Chairs, Outlets and Internet Access
PRIVATE OFFICE 147 sq. ft   Office space is rented on monthly basis $600 a month  Desks and Chairs, Filing Cabinet and Internet Access
FIRST FLOOR GALLERYCapacity: 100 (depending on how the room will be set up)        933 sq. ft.         (Divisible into 2 smaller rooms of 348 sq. ft. & 580 sq. ft.) $120 $320 $595 Tables, Chairs and Podium
  BOARDROOM     Capacity: 60 750 sq. ft   $75 $190 $375 Board Tables and Leather Chairs
LIVING GALLERY  Capacity: 150 1154 sq. ft   $225 $500 $950 Tables, Chairs and Podium

      KRAWFORD              COURTYARD         (Outdoors)   Capacity: 150

Approximately 1000 Please contact the office for pricing information: [email protected] or 780.439.2320
* $100 for Audio Visual Equipment usage (includes SMART Board, Microphone, Sound Systems)                                                                                                 * Prices are subject to change without prior notice                                                                                                                                                                     * Family/Resident discounts may apply                                       

Equipment and Supplies 

The boardroom, dining hall, and classrooms are all outfitted with tables and chairs (both round and rectangular tables are available); however, audio-visual equipment, boards, and technical equipment that are required for your event can be arranged through our office. AV equipment use and set up is additional $100 on rental cost, while outside equipment can be brought in at cost +20%. Event organizers are welcome to make their own arrangements for the rental of supplies and equipment, but must work with SJI staff to ensure delivery/pickup at the appropriate times.

Excessive cleaning that may be required after a booking will be charged back to the renter at a rate of $50/hour.

Offices are furnished with desks, chairs, and high speed internet connections; all other equipment that may be required is the responsibility of the renter.

Set-up Agreement

Rentals that are provided at a discounted rate (i.e. non-profit, charity, and independent groups) do not include set-up or take-down. Clients booking at a reduced rate are responsible for managing their own set-up and take-down of items, and agree to leave the rooms in the same condition as they found them. Required items, such as tables or chairs, will be available nearby as needed.

Events Including Alcohol

A bar may be set up at any event that is closed to the public. Any event involving alcohol must have a liquor licence posted before any drinks are served. Private-resale or private-non-sale liquor licences may be purchased at any liquor store.

All events with a liquor licence must have professional security personnel present. Names of the security provider and contact information must be given to the Operations Manager. She can be contacted at [email protected]

All bartenders must have Pro-Serve training. More information about Pro-Serve can be found at http://proserve.aglc.ca/.

For external events, proof of an alcohol liability insurance policy must be provided, with SJI listed as an additional name insured.

Booking Deposits

Booking deposits are required by organizations looking to rent our facilities. Upon confirmation and approval of your booking information, we will send you an Facility Rental Agreement Form, which must be completed and returned to the Operations Manager. The total Booking Deposit will constitute 20% non-refundable deposit of the total cost for the facility rental, and any incidentals or extras required by the renter.

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